Monday - Thursday
8:00 am - 4:30 pm
8:00 am - 1:00 pm
61 Ffyler Place
Suffield, CT 06078
83 Mountain Road
Suffield, CT 06078
(860) 668 3841
Mission and Policy Statement
The Tax Collector's office is responsible for the collection of all Real Estate, Personal Property, Motor Vehicle, Sewer Use and Sewer Assessment bills.
Assessment date in Connecticut is October 1. All taxable property will generate a tax bill the following July. Any vehicle registered after October 1 through July 31 will generate a motor vehicle supplemental bill in January of the next year.
- When making an address change with the Department of Motor Vehicles, change both your license and registration.
- All address changes must be made at DMV.
If you believe you are missing a tax bill, you must contact the tax office. Failure to receive a tax bill shall not invalidate the tax or interest due. (Ct Statute Sec. 12-130).
Jill F. Schechtman, CCMC
Taxes are due July 1 and January 1
- Both copies of bills mailed in July
- No bill sent for January payment
- All bills must be present when making payment
Interest is calculated at a rate of 1 ½ % per month from the due date (18% annually). The minimum interest charge is $2.00. For example, if a bill is paid August 4th the interest rate is 3% - 1 ½% for July and 1 ½% for August.
Avoid Lines! Pay Online or by Mail
- Self-addressed stamped envelope required in order to receive receipt
- Make checks payable to "Town of Suffield"
- Multiple bills may be paid with one check
- Excludes delinquent motor vehicle taxes
- All outstanding motor vehicle tax bills must be paid by cash, money order or certified check before motor vehicle clearance issued
The Town of Suffield, in partnership with Invoice Cloud, offers residents an easy and secure way to view, print and pay Real Estate, Personal Property, Motor Vehicle and WPCA/Sewer bills online.
- Be careful when entering account information
- Payments unable to be processed due to account information errors will be charged $15 per check
- Delinquent Trash bills cannot be paid online
- Motor Vehicle bills paid online may take up to 3 business days for clearance at DMV office
If notified there was a problem processing your online payment - do not, for any reason, attempt to pay online again without assistance of Invoice Cloud. It is imperative to call Invoice Cloud for further assistance.
- Online Payment Benefits
- Convenience Fees (Non-Refundable)
- Using the System
- General Questions
- Advanced Features
- Getting Help
Electronic Check (ACH transfer): $.95 Convenience Fee
- Applies to Real Estate, Personal Property, Motor Vehicle and Motor Vehicle Supplement bills (Tax Collector bills)
- Applies to Sewer and Sewer Assessment bills (Sewer/WPCA bills)
- Tax Department and Sewer/WPCA Departments are considered separate entities when paying online
- Tax bills and Sewer bills paid via an electronic check will be charged $.95 for Tax Collector bill and $.95 for Sewer/WPCA bill
Credit Card/Debit Card: 2.95% with minimum charge of $1.95
- Convenience fee automatically calculated and shown on payment page before submitting payment for processing
Credit Card/Debit Card for Sewer bill: $8.95 flat fee
- Convenience fee appears as separate charge from bill amount on bank or credit card statement
For Credit Card charge errors, contact Invoice Cloud:
(877) 256 8330
How does the system work?
There are three steps taken by customers:
- Customer receives email notification or accesses account via the Biller website by clicking on the “View or Pay Your Bill” button.
- Customer locates and views invoice and either enters payment information for a One Time Payment or registers to schedule a payment.
- Customer receives an email confirmation with their payment amount and payment process date.
Can I use an Apple Macintosh computer to use the service?
Yes, Macintosh computers will work fine.
What Browsers are supported?
The service supports all modern browsers such as Google Chrome, Mozilla Firefox, and Safari.
I cannot locate my bill.
Please scroll down on the page to view the matching items at the bottom. Otherwise, try re-reading the instructions for the search criteria. You may be entering more than one search criteria for Real Estate or Personal Property bills, which may only require one out of two fields. Utility bills may require a service address as confirmation. It must be entered exactly as indicated on printed bill.
Do I have to enter an email address to make a payment?
Yes, an email address is required for payment confirmation. A payment receipt is sent via email.
When I try to pay my bill, it asks for credit card information and I want to pay by electronic check.
Under “How would you like to pay” click on the drop-down box and choose EFT Check.
Will I receive a confirmation email that my bill has been paid?
Yes, you will receive a confirmation email.
Do I need to register to pay a bill?
You may need to register to receive electronic bills by email, but registration is not required for One Time Payments. One Time Payments require that you enter your payment information each time you make a payment. By registering, you avoid that step and gain access to your payment history.
Why should I register to pay a bill?
By registering, you have access to all of your invoices regardless of type and all of the features of the payment portal. These features include the ability to view all current invoices, see previous invoices and payment dates, update your profile information, access the online customer service system, go paperless (if bill type allows), schedule payments for a specific dates, and sign up for Auto-Pay. You also avoid having to enter your payment information each time you pay a bill.
How Do I Register?
Registering is easy and can be done during the process of making a payment. There are two ways you can make a payment.
- When you receive an email notification that your bill is ready to be paid, simply click on the “View Invoice or Pay Now” button. You will be directed to Biller’s “Pay and/or View Bills Online” site, powered by Invoice Cloud. Once there, you will be given the opportunity to register or make a One Time Payment. If you choose to register, you will be asked to provide a password and accept the terms and conditions to use the system. The payment information you enter in your profile will then be securely encrypted and saved for your next visit.
- You can go directly to the biller’s website and click on the “Pay or View your Bill” button. You will then be directed to the Biller’s “Pay and/or View Bills Online” site, powered by Invoice Cloud. Once there, you will need to locate your account and be given the opportunity to register or make a one time payment. If you choose to register, you will be asked to provide a password and accept the terms and conditions to use the system. The payment information you enter in your profile will then be securely encrypted and saved for your next visit.
How do I find my account number to login?
Once you have registered, you will need only your email address and password to log in. To login the first time you use the system, you will need your account number or customer ID from your bill. The “locate your bill” screen gives instructions regarding the required information.
I forgot my Password, how do I find it?
You should click on “Forgotten Password?” at the bottom of the login screen. You will need your account number and email address to retrieve your password.
Can more than one person pay bills online for the same account?
There are two ways that payment responsibilities can be shared. If the other payer is part of your household, you may choose to share your login information with that individual. In a situation where personal financial data is not shared, you may forward your email notification to the individual, who will then click on the “View or Pay Now” button and elect to make a one time payment. They will need to enter their name, email address, address and payment information. They will receive the payment confirmation. You can verify their payment by viewing the invoices in your account.
- What forms of payment can I use?
- Can I still send in a paper check?
- What is the service or convenience fee?
- If I don't have an email can I still process an electronic payment?
- Which bills can I pay onliine?
- What are the costs for paying online?
- May I pay my tax bill by credit card at the biller's office?
- How should I ener my credit card information?
- How will I know that my payment has been accepted?
- Can I use more than one payment method per transaction?
- How long does it take for a credit card transaction to process if I pay online?
- How long does it take for an EFT (electronic funds transfer) transaction to process if I pay online?
- Do I need to notify my bank or change bank accounts?
- What information do I need to make a payment?
- When can I pay?
- Can I use a credit card to pay my bill(s)?
- Can I use a debit card to pay my bill(s)?
- Can I tell if my payment has been posted?
- Will I have online access to my account?
- How long will my payment history be maintained?
- Will I be able to print a copy of my bill?
- How do I change my account information?
- What is a partial payment?
- Why am I being charged a late fee?
There are no signup costs or subscription fees. The non-refundable service fee when using an ACH transfer (electronic check) from your checking or savings account is $0.95 per transaction.
The non-refundable service fee when using credit cards is a percentage-based or flat rate fee that varies depending on the card type and the bill you are paying. The service fee is automatically calculated based upon the type of credit card used and the dollar amount of the bill being paid and is shown on the payment page before you submit your payment for processing.
There are fees imposed by Biller/Invoice Cloud for returned payments, and your bank may charge you a fee based on the bank's fee schedule.
After you submit your payment, you will see a payment confirmation screen. It will contain your payment confirmation message. It will show an approved number for credit cards or a processed number for electronic check. You will also receive a confirmation email after your transaction is submitted. The email will include your account number, invoice number, amount paid, and confirmation message. If your electronic check does not pass through the bank, you will receive an email informing you of the rejected payment. You may need to call your biller in order to pay again.
No, your current bank account (checking or savings) will work fine. So many payments are made electronically now that banks are already prepared for online payments. However, if you have arranged through your bank to automatically pay your bill, you need to contact your bank and discontinue the automated payment, otherwise you may pay your bill twice.
Yes, although technically your debit card will be processed like a credit card and you will not be asked to enter a pin number. The service fee is the same as credit cards and varies based upon the type of card, type of bill and payment amount. The exact service fee amount will be displayed during the payment process prior to submitting the payment.
What are some of the benefits of receiving my bill electronically?
It is convenient, saves time, reduces errors, allows you to receive bills anywhere at any time and helps the environment by saving trees. You can continue to receive a paper bill, but if you elect to go paperless, you can always print out a copy of the invoice if needed.
What are the benefits of paying a bill online?
Paying online with a credit card or electronic check saves time, gives you the flexibility to pay how and when desired, and saves money (no more stamps, paper checks or envelopes), and Invoice Cloud will store your information for future use – but only if you choose to store it.
What is Invoice Cloud?
Invoice Cloud is a web-based, electronic invoice presentment and payment company that the Town has partnered with to provide faster, more convenient billing services to customers. By automating billing and collections, customers can click and pay online while helping the environment and reducing clutter in their home or workspace.
What is the relationship between my city, town or utility and Invoice Cloud?
Your biller wanted to make paying bills easier for their customers, but didn’t have the electronic presentment and payment systems required to display, safely process and store financial information. Your biller chose Invoice Cloud because it is easy to use, and the security is the strongest available. All the data collected is double encrypted and stored on secure servers. The data is not sold or released for any purpose other than to complete transactions. Is there one account number for all of my bills? No, account numbers vary for the different tax types. For instance:
- Real Estate - parcel ID
- Motor Vehicle - Registration Number/License Plate Number
- Personal Property and Sewer Use - Account Number
If I pay different bills (i.e. property tax and water) do I need to register twice?
Yes, one time registration is required for each bill type to access the resident portal. You need to register for each of the bill types and accounts you wish to pay online. If you own two parcels you will need to register both parcels. If you own multiple vehicles, you will need to register each vehicle. Once the initial registration process has been completed for each of your accounts, viewing and paying future invoices will be in place. However, if you register your accounts with the same email and password, you will get a list of accounts to choose from in your customer portal.
Can I put my sewer bill on Auto-Pay, but keep my real estate taxes as a scheduled payment?
Yes, each bill type operates independently. When you sign up for Auto-Pay, you be asked to select which bill type you want to put on Auto-Pay. Those bills selected will be paid on the day they are due.
How much does paying online help the environment?
Paying online is only half of the benefit, by going paperless and not receiving paper invoices, you can increase the effect you have on the environment. There are several ways reducing paper consumption helps the environment, including saving trees and using less gas. According to the PayItGreen AllianceTM, if one in five households were to switch to electronic payments, statements and bills, we could collectively save 1.8 million trees each year and avoid using 103 million gallons of gasoline to mail bills, statements, and payments. If you’d like to be part of that one in five, just sign up to “go paperless” in your account under my profile, paperless options.
What is Auto-Pay?
If you elect to opt in to Auto-Pay, it means that your bills will be paid automatically on their due dates using your default credit card or bank account. This will avoid any late fees and free you from having to remember when to pay.
Can I cancel Auto-Pay?
Yes, simply go into your profile and uncheck the auto-pay box that you had previously checked when you elected to opt into Auto-Pay.
I signed up for Auto Pay but do not see any information under “My scheduled payments.”
The Auto Pay date will not appear under scheduled payments. Auto Pay will be debited from the customer’s account on the due date.
What if I already have auto-pay or a scheduled payment set up with my bank?
You will need to contact your bank and cancel your automated or scheduled payment before the payment is due (typically payments are made a couple days in advance of the due date, so don’t wait until the last minute).
When I sign up to “Go Paperless,” will I still receive a paper bill in the mail?
No, you will receive an email notification each time a new bill is ready for you to view and pay. Email notifications go to the email address used when you registered, a second email address may added if you wish to send notifications to an additional or back up email address.
Can I start receiving paper bills again?
Yes, simply go into your profile and under Paperless Options, select “No, I don’t want to go paperless.” Be sure to update/save the change.
I received an email stating “Thank you for going paperless,” but I DID NOT sign up for paperless!
The paperless box is generally defaulted to enroll you in paperless billing because it helps the environment.
Option 1: Customer must click on “Complete paperless process” link within email to complete enrollment. If they do not, the paperless option will not be active and will drop off system within a few days.
Option 2: Customer can log into account and cancel paperless registration.
Choose > My Profile > paperless option > cancel paperless registration
What is Account Linking?
Self Service Account Linking means that Payers are able to view and pay all open bills with a single transaction. When registering bills under the same email address, payers are given the option to link the related accounts within the service. Linked accounts provide the following efficiencies:
- Faster, simpler payments across bill types. For example, a customer with three real estate tax bills, two personal property bills and six motor vehicle bills can login to any one account and view, manage preferences (Auto Pay, Paperless setting etc.) and pay all of the accounts at the same time.
- Linked accounts can access the same encrypted credit card and bank account information, so payers only need to enter it once.
- Multiple first email notifications scheduled for the same day, are grouped into one email rather than sent separately, resulting in fewer notifications for payers.
- Upon receipt of the email notification, the payer can view or pay all bills together, including any open or unpaid bills from other bill types. This is particularly useful for customers with multiple parcels and multiple motor vehicles.
- Payment receipts are always sent out individually.
- Editing an email or password changes it for all accounts in the linked group, however, changing an address, auto-pay or paperless setting is only for the accessed account.
Is my information secure?
Invoice Cloud uses the highest standards in Internet security. Account information displayed within the customer and biller portals is truncated to protect confidential data. Any information retained is not shared with third parties.
Are my credit card and checking account information safe when I pay online?
Absolutely. Invoice Cloud will safely store all of your financial information using Payment Card Industry (PCI) Compliant systems. This includes truncating (abbreviating) account numbers so that even the Biller does not see your complete account information.
What is PCI Compliance and why is it so important?
PCI stands for Payment Card Industry, and compliance with the industry standards is a requirement for those that accept the major credit cards and for software providers who have applications which involve the transmission and/or storage of credit card information. If breaches are found on systems that are not PCI compliant, the major credit card companies have the ability to levy significant fines on the offending parties.
Who has access to my account?
You and Biller’s authorized staff. No one will have access to your financial information as all check routing numbers and credit card numbers are truncated, so you never have to worry about security. As a security precaution, we don’t even show your full financial information back to you.
What if this website is down or for some reason I am unable to use this site?
Please be aware that interest and fees will not be waived if this website is inoperable for any reason or if data entry errors occur. If the website is inoperable, payments can be made by mail.
If I have additional questions or I am having trouble registering, who should I call?
Your biller’s office at (860) 668 3841 can answer most questions, but if the website is down or inoperable, please call Invoice Cloud customer service at (781) 848 3733.
TAX COLLECTOR’S NOTICE
TOWN OF SUFFIELD
Notice is hereby given to all persons liable by law to pay Town tax in the Town of Suffield on the Grand List of October 1, 2018 that the SECOND INSTALLMENT of Real Estate tax and Personal Property tax will be due on January 1, 2020 and payable on or before February 3, 2020.
Notice is hereby given that the Supplemental Motor Vehicle tax is due January 1, 2020 and payable on or before February 3, 2020. This tax is for vehicles registered after October 1, 2018 and before August 1, 2019.
Failure to pay these taxes on or before February 3, 2020 will render said tax delinquent from the due date of January 1, 2020 at the rate of one and one-half (1 ½) per cent per month or any portion of a month. Minimum interest charge is $2.00 per State Statute.
Failure to receive a tax bill shall not invalidate the tax or delinquent charge.
The Tax Collector’s office, Town Hall, 61 Ffyler Place, Suffield, CT will be open for collection from 8:00 a.m. to 4:30 p.m. Monday through Thursday and 8:00 a.m. to 1:00 p.m. on Friday.
All bills must be present when making payment. If payment is made by mail, receipts will be returned only if a stamped self-addressed envelope is enclosed.
Bills may also be paid online. Please see Town website for further details and fees.
Jill F. Schechtman, CCMC